Volunteer & crew coordination for events
Great events run on organized crews
Races, festivals and conferences use bibde to recruit, brief and coordinate volunteers and crew — and bring the best ones back next year.
One account for everyone.
What bibde actually does
Before the event
Volunteers apply, you filter and accept, contracts and waivers sign themselves, everyone gets their own role and schedule.
On the day
Live check-ins, who's missing, which posts are short, one place to message a team.
After
Certificates, feedback, hours logged. Next time you start with the people who already know your event.
What used to take weeks of spreadsheets takes an afternoon.
For organizers
Fewer moving parts, more crew who show up
- Cut 30 days of coordination to a few hours
- Know who's actually coming before the day starts
- Every volunteer gets their own briefing, not a 20-page PDF
- Start next edition with this year's crew, not a blank sheet
Book a demo. We'll walk your next event through bibde.
- 20 minutes, and we keep to it.
- Screen share of the real thing, no slides.
- We'll tell you if you're too small for this.
Thanks — we'll be in touch.
Send another requestTell us about your event
Four fields. We'll come back with a time that works for both of us.
Your account travels with you.
Your event history — every event you've worked, in one list.
Verified certificates and logged hours you can actually show someone.
One profile you reuse for every event — no forms to refill.
You're on the list.
Organizers sign in here too — same account, more tools. Running an event and new to bibde? Book a demo →
Upcoming events looking for volunteers
Find the events that need your help and apply today — races, festivals and conferences.
No events open right now — create your profile and we'll tell you when one opens near you.
Create your profileHow it works
Volunteers apply
One short form. Returning crew apply in two taps.
Organizers review & allocate
Accept people and place them on stations and shifts.
Prepare & train
Documents signed, role briefings sent, questions answered.
Event day
Check-ins, live gaps, one thread per post.
Follow-up
Certificates, hours and feedback, ready for next edition.
Everything in one place
Smart registration
One form per event, with the questions you actually need. Volunteers who signed up last year fill it in with two taps.
Recruitment & selection
See every applicant with their experience, languages and availability. Accept, waitlist or decline in one pass.
Job allocation
Drag people onto posts, stages or stations and shifts. The board tells you which ones are still short before you publish it.
Contracts & documents
Waivers, agreements and parental consents go out and come back signed. You can see who still hasn't.
Training materials
Each role gets its own short briefing — map, timings, contacts. Nobody reads a 20-page PDF, so nobody has to.
Event-day operations
Check-ins as people arrive, a live view of who's missing, and one thread per post or station to sort it out.
